Planning & Preparation
- Four planning meetings, including an initial consultation
- Unlimited phone and email check-ins
- Vendor recommendations, search, and scouting
- Assistance with color scheme, theme, and overall wedding style
- Concept design for floral, linens, and other décor
- Catering and cake tasting arrangements
- Venue selection assistance and site visit before the event
- Vendor communication, contract review, and negotiation (if needed)
- Assistance with invitations and thank-you card wording
- Invitation assembly and mailing support (postage not included)
- RSVP collection and tracking
- Budget preparation and guidance to stay on track
- Seating chart layout and guest favor assembly
- Help with hotel accommodations for out-of-town guests and transportation arrangements
Design & Décor
- Décor setup and breakdown (as agreed upon)
- Assistance with venue floor plan and layout
- Ceremony design support
- Setup of ceremony décor, including bouquet and boutonniere distribution
- Distribution of ring pillow, flower baskets, and other ceremony essentials
- Coordination with the officiant and confirmation of rings and marriage license
- Lineup and cueing of the bridal party and musicians
- Instruction for ushers on family seating and timing
- Coordination with the photographer for bridal party photos
Onsite Coordination (12 Hours)
- Additional wedding coordinator assistant
- Bridal Party Emergency Kit access
- Vendor scheduling and coordination for arrival times, setup details, and event logistics
- Wedding rehearsal coordination and management (up to 2 hours)
- Vendor confirmation one week before the wedding day
- Development and management of a comprehensive wedding day timeline
Ceremony & Reception
- Guest greeting and guidance at the reception
- Overseeing ceremony and reception setup and teardown
- Bridal and cake table setup with items like toasting flutes and cake knives
- Reception décor setup and monitoring (as agreed upon)
- Placement of place cards, table numbers, and favors
- Bridal party entry coordination and lineup for announcements
- Management of the reception schedule (toasts, first dance, cake cutting, bouquet toss, etc.)
- Cueing of the bride, groom, bridal party, and parents for special events
- VIP services for the bride and groom throughout the day
- Coordination of the grand exit
- Transfer of gifts and other important items to designated locations after the reception
- Delivery of final payments and tips to vendors